Executive Assistance
Simbulan Industries
Managed calendar, inbox, financial tracking, and cross-team coordination across five businesses.
Industry :
Construction, Restaurant, Furniture, Architecture, Real Estate
Role :
Executive Assistant
Project Duration :
June 2020 - May 2024
WHAT I WAS RESPONSIBLE FOR
• Managed executive calendar and inbox daily
• Prepared financial tracking and income reports
• Executed client workflows end-to-end
• Handled vendor coordination, tracked invoices, managed payment approvals, and reconciled accounts at the end of each month
• Served as the primary communication link between the founder and department heads
• Prepared meeting materials, briefing documents, and presentations to ensure the founder was always context-ready before client engagements
• Managed lead pipelines and tracked prospects through each stage from initial inquiry to closed client
SYSTEMS & EXECUTION
• CRM workflow management
• Financial tracking dashboards
• Cross-team communication
• Task accountability tracking
• Process documentation for repeatable execution (SOP's)
IMPACT
• Allowed leadership to focus on strategic growth
• Reduced operational bottlenecks
• Improved coordination across five separate entities
• Created more predictable workflow movement
• Strengthened client experience consistency
• Reduced executive involvement in daily operational noise
Executive Assistance
Simbulan Industries
Managed calendar, inbox, financial tracking, and cross-team coordination across five businesses.
Industry :
Construction, Restaurant, Furniture, Architecture, Real Estate
Role :
Executive Assistant
Project Duration :
June 2020 - May 2024
WHAT I WAS RESPONSIBLE FOR
• Managed executive calendar and inbox daily
• Prepared financial tracking and income reports
• Executed client workflows end-to-end
• Handled vendor coordination, tracked invoices, managed payment approvals, and reconciled accounts at the end of each month
• Served as the primary communication link between the founder and department heads
• Prepared meeting materials, briefing documents, and presentations to ensure the founder was always context-ready before client engagements
• Managed lead pipelines and tracked prospects through each stage from initial inquiry to closed client
SYSTEMS & EXECUTION
• CRM workflow management
• Financial tracking dashboards
• Cross-team communication
• Task accountability tracking
• Process documentation for repeatable execution (SOP's)
IMPACT
• Allowed leadership to focus on strategic growth
• Reduced operational bottlenecks
• Improved coordination across five separate entities
• Created more predictable workflow movement
• Strengthened client experience consistency
• Reduced executive involvement in daily operational noise
Executive Assistance
Simbulan Industries
Managed calendar, inbox, financial tracking, and cross-team coordination across five businesses.
Industry :
Construction, Restaurant, Furniture, Architecture, Real Estate
Role :
Executive Assistant
Project Duration :
June 2020 - May 2024
WHAT I WAS RESPONSIBLE FOR
• Managed executive calendar and inbox daily
• Prepared financial tracking and income reports
• Executed client workflows end-to-end
• Handled vendor coordination, tracked invoices, managed payment approvals, and reconciled accounts at the end of each month
• Served as the primary communication link between the founder and department heads
• Prepared meeting materials, briefing documents, and presentations to ensure the founder was always context-ready before client engagements
• Managed lead pipelines and tracked prospects through each stage from initial inquiry to closed client
SYSTEMS & EXECUTION
• CRM workflow management
• Financial tracking dashboards
• Cross-team communication
• Task accountability tracking
• Process documentation for repeatable execution (SOP's)
IMPACT
• Allowed leadership to focus on strategic growth
• Reduced operational bottlenecks
• Improved coordination across five separate entities
• Created more predictable workflow movement
• Strengthened client experience consistency
• Reduced executive involvement in daily operational noise